Club Rules

Revised – Jan2011

1. Title

The name of the Club shall be "Club Triumph", hereafter referred to as "the Club".

2. Objects

(a) To further interest in the Triumph Marque, in classic car motoring and in motor sport.
(b) To provide members with information, advice and assistance on matters connected with classic cars.
(c) To arrange discussions, tours, social and other meetings.
(d) To promote motor competitions in accordance with the requirements of the Motor Sport Association Ltd.
(e) To afford members such benefits and privileges as it may be possible to arrange.

3. Election of Members

Applications of candidates for membership of the Club shall be submitted to the Committee by the Secretary, and the election of such candidates shall be at the discretion of the Committee. A vote of one third against any application for membership shall exclude that candidate from membership.

4. Subscription

The Annual Subscription and Joining Fee shall be such sum as is determined by the Committee.

5. Payment of Subscription

Subscriptions run from the first day of the month in which a member joins the Club and are due annually thereafter.

6. Renewal of Subscription

Members will be notified in advance by the Membership Secretary of the date on which their subscription becomes due, and one month thereafter any member who has still failed to pay their subscription will, unless sufficient reason be shown to the satisfaction of the Committee, be taken off the Register of Members forthwith. No member whose subscription is in arrears shall be eligible to take part in any competition promoted by the Club under the General Regulation of the M.S.A.

7. Resignation

Any member, wishing to resign their membership shall give notice in writing of such desire to the Membership Secretary, on or before the date on which their subscription would have become due for renewal in any year. Also, any member ceasing, voluntarily or otherwise, to be a member of the Club, shall thereafter cease to have any claim upon the property of the Club or to enjoy any of the privileges of membership, but they shall remain liable for the payment of any debts due to the Club from him or her.

8. Management

The authority and responsibility for the transaction of the business of the Club or its management shall be vested in a Committee, who, in addition to the powers and authorities expressly conferred on them by these Rules, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those expressly directed or required to be exercised or done by the Club in General Meetings.

9. Election of Officers

The Chairman of the Club and the Secretary, Treasurer and Committee shall, and if appropriate the Auditor and Solicitor may, be elected at the Annual General Meeting, and, subject to termination of office by resignation or otherwise, shall remain in office until their successors are appointed at the next Annual General Meeting following their appointment. The Committee shall have the power to co-opt other members as they deem necessary. The retiring Officers and other members of the Committee shall be eligible for re-election. The Committee shall have the power to appoint a President and / or Vice president who can be ex-officio members of the Committee (who will not have the power to vote).

10. Committee

The Committee shall consist of not less than 8 members, exclusive of the Secretary and Treasurer, who shall be ex-officio members of the Committee. The Chairman of the Club shall be Chairman of the Committee. One half of the members of the Committee shall form a quorum. Nominations of candidates for election to the Committee must be received by the Secretary not less than 7 days before the Annual General Meeting, with an intimation in writing signed by each member nominated that they are willing to serve. Nominations of candidates shall be signed by the member proposing them.

11. Duties of Secretary

It shall be the duty of the Secretary to attend in person, or by deputy, all meetings of the Committee, and to take minutes of the proceedings. Such minutes shall be recorded and presented for confirmation at the following meeting.

12. Banking

All monies of the Club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the Committee.

13. Meetings of the Committee

The Committee shall meet whenever summoned by the Secretary, who may convene a meeting of his own accord, or shall do so by direction of the Chairman, or on a requisition signed by one half of the Committee.

14. Absence from Committee

Any member of the Committee who shall, without sufficient reason, absent themselves from 3 consecutive Committee meetings, will be understood to have resigned their position upon the Committee.

Club Rules Page 3 Revised – Jan2011

15. Voting at Committee Meetings

Each member present at a meeting of the Committee shall be entitled to exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. The Committee shall vote by ballot if any member so demands.

16. Sub-Committees

The Committee shall have the power to appoint a Sub-Committee of not less than 3 persons to meet on its behalf in respect of any matter which is specifically referred to such a Sub-Committee.

17. Expulsion of Members

It shall be the duty of the Committee, if at any time they shall be of the opinion that the interests of the Club so require, by letter to invite any member to withdraw from the Club within a time specified in such letter, and in default of such withdrawal, to submit the question of expulsion of the member to a meeting of the Committee to be held within 6 weeks after the date of such letter. Members of the Committee shall be given at least 7 days' notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The member whose expulsion is under consideration shall be given at least 7 days' notice of such a meeting and shall be allowed to offer an explanation of their conduct verbally or in writing and if two-thirds of the Committee present shall then vote for the expulsion, the member shall thereupon cease to be a member of the Club.

18. Annual General Meeting

The Annual General Meeting of the Club shall be held each year upon a date and at a time and place to be fixed by the Committee. The Annual General Meeting shall:

(a) Receive from the Committee a full statement of accounts duly audited showing the income and expenditure for the year ended 31st March.
(b) Receive from the Committee a report of the activities of the Club during the said year.
(c) Elect the Officers and Committee Members.
(d) Settle any remuneration for the Officers of the Club and the Auditor and Solicitor.
(e) Decide on any resolution which may be duly submitted to the Meeting as hereinafter provided.

19. Special General Meeting

A Special General Meeting may be convened by direction of the Committee, or on a requisition to the Secretary stating the business for which the Special General Meeting is required and signed by not less than 100 members. If the meeting so requisitioned be not convened within 21 days, the 100 members may convene such meeting. 15 members shall form a quorum. At least 21 days' notice of all General Meetings shall be given, but the non-receipt of such notice by any member shall not invalidate the proceedings.

20. Agenda at a General Meeting

When members wish a matter to be discussed at a General Meeting, the text of such matter, signed by at least 2 members, shall be_ sent to the Secretary at least 14 days before the date of such meeting so that it may be included in the Agenda. No business which is not included in the Agenda shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member present shall be entitled to do so.

21. Voting at a General meeting

Every person with a right to take part may speak at a General Meeting. Each member may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 25, a majority of votes decides a resolution. At any General Meeting, any 12 members may demand a poll, and whereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the Club. The decision of the members, as shown by such postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting.

22. Right to Take Part

No one can take part in a General Meeting unless they have been duly elected as a member of the Club, and have paid their subscription according to these Rules.

23. Alteration of Rules

Any alteration may be made in these Rules by a General Meeting, provided:

(a) That the details of the proposed alteration or alterations are included in the Notice of the General Meeting, and
(b) That the resolution proposing such alteration is carried by two-thirds of those present and voting at such General Meeting or by two-thirds of those voting should a poll be demanded as provided in Rule 23.

24. Observance and Interpretation of Rules

Every member binds themselves to abide by the Rules of the Club, and also by any modification thereof made in conformity with such Rules, and also to accept as final and binding, the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these Rules.

25. Copies of Rules

Every member, on election, shall be furnished with a copy of the Club Rules.

26. Use of Club Name and Address

The name and address of the Club shall not be given by any member as their address for any trade, advertising or business purposes or in connection with any legal proceedings.

27. Events

All motor competitions promoted by the Club shall, where necessary, be held under the General Regulations of the M.S.A.

28. Dissolution

The Club may be dissolved by a Special General Meeting convened by direction of the Committee, or on a requisition signed by the majority of the members. If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the Club, and if there be any surplus assets on realisation, these shall be disposed of at the discretion of the members present at the dissolution meeting.